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Moving Offices: How to Relocate Your Business Premises

Relocating your business can present many practical and logistical challenges that you’ll have to address.

Once you’ve chosen new premises that are, as such here are the steps to take to make the process run smoothly.

Budget

Moving premises can be an expensive decision although it may be in the interests of your company. You’ll need to agree on a preliminary budget to outline and manage all the combined costs to ensure your move goes slickly. You’ll need to consider the following:

  • Upgrading to new equipment, or keeping your old equipment
  • Revenue loss due to downtime
  • Utility expenses to be paid up
  • New utility costs
  • New stationery and equipment
  • HR costs related to relocation such as redundancy or recruitment
  • Cost of removals and recycling

Removal Logistics

In the interests of saving on moving costs, it’s pertinent to get multiple quotes from removals organisations and any other hired help you may require to help with the move.

Organisations have a responsibility to recycle as much as possible. Depending on your area, you may be able to get your recyclable office waste taken off your hands for free, or even in exchange for a sum of cash if it can be resold by another party.

Getting the Timings Right

Naturally, you’ll want to ensure your business operations suffer as little as possible from the disruption, so the move will demand a lot of thought about the moving period.

It may be that you need to stagger your complete move, or complete removal work outside of the working day in evenings or weekends. In this case, in order to save costs, you might need to recruit your existing staff to assist. You can offer time off in lieu for those helping with the transition.

Spreading the Word

Your workforce needs to be kept informed of all the changes they’ll face due to the relocation. You may even need your employees to perform minor assistance duties like lifting and carrying. Employees need to be fully briefed and kept in the loop to keep everyone on the same page and minimise confusion.

Inform your clients and suppliers of your new location, address and other details where appropriate. Inform all authorities including banks, insurers, and any other affiliated organisations that will need to know of the change.

Keep your digital and social channels updated including websites, blogs, social media and any sites your contact details and location appear on. Update any promotional material, email signatures, and any other internal and external communications containing your contacts.

Other responsibilities include contacting the Royal Mail to arrange for a mail redirection on your old business address in the meantime, and re-register any franking equipment.

The New Office

Your new premises need to be ready for your employees to get operations back up and running as soon and as smoothly as possible.

Planning your use of space, layout, furniture and equipment for your new office are all considerations you’ll need to make, in addition to ensuring you’re connected to the telephone system, business capable internet and other IT systems as well as power outlets.

How TNT Can Help

Depending on how much equipment you want to transport to your new premises, you’ll need to arrange transport. TNT offers efficient and reliable express delivery tailored to the individual needs of you and your business.

We offer a range of delivery options, and we’re able to transport extra-large, fragile, secure, urgent or temperature sensitive goods to your new office. Check out or range of specialised delivery options and see how we can make your move quick and easy. Contact us today for more information.